The Editorial Assistant is responsible for obtaining an understanding of the publishing business and providing administrative support. This role is a front-line contact for the Editorial team and assists in positively portraying the company to external sources.
Completes first screen for all slush manuscripts and query letters submitted, identifies and forwards any that are determined to be worth further consideration. Opens, sorts, logs, distributes and tracks all incoming manuscripts in order to ensure complete status awareness for each manuscript received by the company. Prepares, records, logs and distributes contract forms and processes/log payments to ensure status of payments are recorded/tracked. Coordinates transfer of materials to other company departments as required. Acts as front-line contact for the department by screening requests or messages from external parties such as responding to queries from authors/agents, unsolicited authors/agent calls, providing information when known or referring to the proper source. Provides administrative support to the department by creating, updating and/or maintaining internal systems, photocopying required documents, preparing travel arrangements, generating reports, maintaining the library, ordering books, flowers etc. Provides assistance to team as needed to support imprint strategy and growth.
Undergraduate degree in English Post-secondary publishing diploma a plus Some previous administrative experience 1 year experience in the publishing industry an asset Problems encountered by this position include questions from authors/agents regarding shipments/net sale rates, questions from public (authors) on status of submitted manuscripts, computer problems and juggling multiple priorities from multiple sources. The ability to manage execution, to prioritize, to pay close attention to detail, and to deal with stress Strong communication, planning, organizational, teamwork, and problem-solving skills Creativity, decisiveness, functional/technical knowledge, computer knowledge, adaptability/flexibility, customer orientation and a drive for results. Associated topics: copywrite, drama, editor, freelance, post, reporter, script, scriptwriter, short story, writer
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.